Office of the Registrar

The Office of the Registrar is responsible for all aspects of student registration and academic records. It is our philosophy to respond to inquiries accurately and promptly, to offer helpful assistance, and to treat our clientele respectfully and with professionalism.

Fulfillment of our mission of service to the university and community requires the support of a qualified, dedicated and well-trained staff. For professional expectations and standards, the management of the Office of the Registrar adheres to the guidelines on professional practices and ethical standards developed by the American Association of Collegiate Registrars and Admissions Officers (AACRAO). Our office also complies with the Family Educational Rights and Privacy Act (FERPA), as well as the University policy on confidentiality, to ensure the integrity, accuracy, and security of students’ academic records.

Transcript Request

Requesting transcripts is one of the most frequent tasks completed by the Office of the Registrar.  Currently, enrolled students who need unofficial copies of their transcripts may print them through their Student Space account at no charge.

Request Transcripts

Rio Grad smiles with diploma

Graduation Information

Graduation is the pinnacle of the Rio experience, and we want to make sure it goes as smoothly as it should. Please review the following checklist to alleviate any future difficulties during this exciting time.

Complete a Degree Audit to verify that you are on the track to graduation. The degree audit process should be completed at the beginning of your junior year for those seeking a bachelor's degree and the start of your second year for the associate degree.


Application Procedure for Awarding of Degree

Complete the Application for Awarding of Degree

This information is solely used for the Commencement Program and diploma.  Report any changes immediately to the Registrar.  Submitting a Change of Name/Address Form with the Registrar’s Office will NOT automatically update the Commencement Program.

Submit the application and cap & gown order to the Registrar’s Office.
Applications may be submitted via fax to 740-245-7445, e-mailed to, or in person in the Reardon One-Stop.  Rio Grande’s commencement ceremony is held annually in the spring. Late applications are subject to refusal.  CHECK THE RIO CALENDAR FOR DATES!

Graduation Fee
The graduation fee is non-refundable and is due regardless of ceremony participation.  If degree requirements are not completed as scheduled, a new application and fee must be submitted for the next commencement ceremony.  Several payment options are available; contact the Business Office at 740-245-7226 or for more information.  Please consult the current “Tuition and Fees” listing on the Business Office website at: for fee schedule.

Commencement Ceremony Participation
Participation is a graduation requirement.  If absence is unavoidable, permission must be requested in writing to the Registrar, Olivia Bevan via mail: Attn: Olivia Bevan, University of Rio Grande, Registrar’s Office, P O Box 500, Rio Grande, OH 45674 or via e-mail: 

Participation as a "summer" graduate (walking prior to completion of requirements)
In order to "walk" in the ceremony but complete academic work during the summer, all coursework must be completed by the end of the second summer session with the ending date as published in the Rio calendar.  Final honors will appear on the transcript after the posting of summer grades.
In addition, there must be no more than 12 semester hours to complete (Exemption for BSN).

Grande Finale, which is held in March, is the final opportunity to confirm the accuracy of commencement information; receive financial aid exit counseling; confirm account status; and speak with an alumni representative.  For information regarding Grande Finale, please contact Sherri Jarrell at or 740-245-7368.

The Career Fair is also held during Spring Semester.  For additional information regarding the Career Fair, contact Condy Richardson at 740-245-7431 or email at

Seeking employment? Make an appointment with Career Services.
Students seeking assistance with resume writing and interview preparation should contact the Career Services Office, located in Rhodes Center, Room 222, or via email at

Those students seeking assistance with job placement are asked to register with the Career Services Office via a scheduled appointment with the office. (See email above)

All graduates are encouraged to register for Handshake; the #1 hiring platform for college students and employers at This is a free service to you.

For questions, contact Condy Richardson, Director of Career Services, at 740-245-7431 or

Caps and Gowns
Caps and Gowns will be available for pick up the week of commencement, as well as prior to the ceremony in the Rio Bookstore.  Caps and gowns not claimed within two weeks following the ceremony will be forfeited.
Please Note: Diplomas are not distributed during the ceremony.  A notice will be inside the folder with information regarding distribution dates.


Need to add/drop a class? Change your name or address? Declare a Major? Find these and all other forms.


The Office of the Registrar is committed to supporting the mission of the University of Rio Grande/Rio Grande Community College and providing service in a professional and timely manner.

The office strives to: maintain the highest level of accuracy in keeping academic records; provide efficient, knowledgeable, and respectful delivery of services; uphold institutional, professional, and legal standards, and regulations.

Services provided by the Office of the Registrar include:

  • Academic policies, interpretation, and enforcement
  • Advising guidelines/status of graduation requirements/degree audits
  • Athletic eligibility
  • Class schedules
  • Degree Completion audits
  • Diplomas
  • Grades
  • Registration and Drop/Add in conjunction with the Rio One-Stop Service Center
  • Transcripts
  • Transfer credit, advising, and evaluation
  • Transient course approval
  • Verifications, enrollment, and degree

Replacement/Duplicate Diploma Request

To request a replacement or duplicate diploma please complete the order form. Please note the following:

  • The name on the replacement diploma will be the same as the name printed on the original diploma, unless there is a legal name change.  If there is a legal name change, copies of any court documents must be returned with this request.
  • The replacement diploma will carry the current titles and signatures of all University officials.
  • The notation “Official Replacement” will appear at the bottom of the replacement diploma.