Office of the Registrar
It is the mission of the Office of the Registrar to provide prompt and effective service to all constituencies including students, alumni, faculty and staff regarding registration, scheduling, student records, transcripts, and College academic policies.
The Office of the Registrar is responsible for all aspects of student registration and academic records. It is our philosophy to respond to inquiries accurately and promptly, to offer helpful assistance, and to treat our clientele respectfully and with professionalism.
Fulfillment of our mission of service to the university and community requires the support of a qualified, dedicated and well-trained staff. For professional expectation and standards, management of the Office of the Registrar adheres to the guidelines on professional practices and ethical standards developed by the American Association of Collegiate Registrars and Admissions Officers (AACRAO). Our office also complies with the Family Educational Rights and Privacy Act (FERPA), as well as the University policy on confidentiality, to ensure the integrity, accuracy, and security of students’ academic records.
Request to Receive Letter Grade(s) for Spring 2020
Due to the disruption caused by the Coronavirus (COVID-19), the University of Rio Grande and Rio Grande Community College developed a New Grading Policy for the Spring 2020 semester only. Under this policy students will be graded using a Pass/Incomplete grading scale unless they request letter grades using this form. This form is due to the Office of the Registrar by 5:00 pm on May 4, 2020.
What this means:
- Instead of using individual letter grades, a P (passing) will be posted to a student’s transcript as the final course grade for all grades A through D-. Receiving a “P” will have no effect on a student’s GPA.
- An I (incomplete) will be posted for any courses in which a student has a failing final grade so that the student may have the opportunity to successfully complete those courses.
- All coursework needed to convert any I (incomplete) grade posted under this emergency policy to a P or letter grade (by student choice) will need to be completed by the end of fall term (Dec. 2020).
- Students preferring letter grades instead of Pass/Incomplete may elect to do so, on a course by course basis, by completing this form.
All students must consult with and get the approval of their advisor before requesting letter grades for the spring 2020 term. Any student interested in implications to their financial aid should contact firstname.lastname@example.org. Student Athletes should discuss with their coaches and advisors whether they should use the Pass/Incomplete option before making their decision. CCP students should check with their guidance counselor before taking advantage of using Pass/Incomplete or Letter grades.
EXCEPTIONS: Students in Nursing and Education will be receiving letter grades in their NUR and EDU courses. Those students should discuss with their advisor any other courses for which they need to receive letter grades and complete this form for those courses.
Instructions: Student should complete this form online, save, and email it to their advisor. Advisor should review it and, if
approved, sign it. Either the student or advisor can return the completed form to the Office of the Registrar by mail, email
(preferred), or in person.
The Office of the Registrar is committed to supporting the mission of the University of Rio Grande/Rio Grande Community College and providing service in a professional and timely manner.
The office strives to: maintain the highest level of accuracy in keeping academic records; provide efficient, knowledgeable, and respectful delivery of services; uphold institutional, professional, and legal standards, and regulations.
Services provided by the Office of the Registrar include:
- Academic policies, interpretation and enforcement
- Advising guidelines/status of graduation requirements/degree audits
- Athletic eligibility
- Class schedules
- Degree Completion audits
- Registration and Drop/Add in conjunction with the Rio One-Stop Service Center
- Transfer credit, advising and evaluation
- Transient course approval
- Verifications, enrollment and degree
How to Get Your Rio Grande Transcript
Requesting transcripts is one of the most frequent tasks completed by the Office of the Registrar. Currently enrolled students who need unofficial copies of their transcripts may print them through their Student Space account at no charge.
The University of Rio Grande has retained Credentials Inc. to accept transcript orders over the Internet. Please click on the TranscriptsPlus icon below to enter your order. If you are uncomfortable placing an order over the Internet, you can call Credentials Inc. at 847-716-3005 to place your transcript request. There is an additional operator surcharge for placing orders over the telephone.
Use this link to check the status of your transcript request.
Check the status of my order.
- Rio does not fax transcripts..
- Any additions/changes made to the request or transcript after the transactions have been completed will require a new request and fee payment.
- Transcripts will not be processed if the student owes a past due balance.
- Rio is not responsible for non-receipt of a transcript by other colleges due to an incomplete/wrong address provided on the request.
Graduation is the pinnacle of the Rio experience, and we want to make sure it goes as smoothly as it should. Please review the following checklist to alleviate any future difficulties during this exciting time.
Complete a Degree Audit to verify that you are on the track for graduation.The degree audit process should be completed at the beginning of your junior year for those seeking a bachelor degree and the start of your second year for the associate degree.
Minimum credit hour requirements are 60 hours for an associate degree, 120 hours for a bachelor degree, and 32 hours for a master’s degree. Applied associate degrees generally exceed 64 hours and may be as high as 73 hours. Most students exceed minimum requirements for graduation. In addition, for the bachelor degree, the student must take at least thirty-three (33) hours at the 30000-40000 level unless exception is made for the program by the Academic Policy Committee. Associate degree candidates must complete the General Education Program and an area of concentration for the Associate of Arts Degree or the prescribed program for an associate degree in a technical area. For the bachelor degree, students must complete the General Education Program and at least one of the following: (1) a major and minor program, (2) a comprehensive major, or (3) an approved teacher licensure program. Students seeking a degree from the University and Community College must fulfill the following requirements:
- Declare and complete the prescribed program of studies;
- Achieve a cumulative grade point average of 2.00 for all courses, for each major, and for each minor. Some programs or parts of programs may require higher grade point averages for graduation.
- For an associate degree, a student must be enrolled in the University and the Community College for the last 20 hours and must take at least two courses in the area of concentration. Students seeking the Associate Degree in Nursing must complete all degree requirements within five years of their semester of initial enrollment in the Nursing Program. Students seeking the Bachelor of Science in Nursing Degree must complete all degree requirements within seven (7) years of their semester of initial enrollment in the R.N. – B.S.N. Program.
- For a transfer student seeking a baccalaureate degree, a minimum of 30 hours must be taken at the University. At least 20 of these hours must be in upper level (30000 and 40000) courses. At least 10 of these 20 upper level course hours must be in the major.
- Credit earned through experiential learning (i.e., Life Experience Credit) does not count toward the residency requirement for any degree or program.
- Apply for awarding of degree and for participation in the Commencement upon senior standing.
- Complete assessment activities for appropriate major and General Education. The results of such assessment activities will in no way affect a student’s grades or academic status, but will be utilized by the University Assessment Program to assess and further improve the quality of instruction and student learning.
- Where any major/minor combination has certain identical course requirements for a baccalaureate degree, then said courses may apply to applicable areas, except the BSW. However, the school(s) involved reserve(s) the right to recommend to the Academic Policy Committee additional/special requirements.
Degree Application Procedure
- Complete the Application for Awarding of Degree
PLEASE CLEARLY PRINT OR TYPE NAME AS IT IS TO APPEAR ON THE DIPLOMA AND IN THE COMMENCEMENT
This information is solely used for the Commencement Program and diploma. Report any changes immediately to the
Registrar. Submitting a Change of Name/Address Form with the Registrar’s Office will NOT automatically update the
- Submit the application and cap & gown order to the Registrar’s Office.
Applications may be submitted via fax to 740-245-7445, e-mailed to email@example.com, or in person in the Reardon One-Stop.
Rio Grande’s commencement ceremony is held annually in the spring. Late applications are subject to refusal. CHECK THE
RIO CALENDAR FOR DATES!
- Graduation Fee.
The graduation fee is non-refundable and is due regardless of ceremony participation. If degree requirements are
not completed as scheduled, a new application and fee must be submitted for the next commencement ceremony. Several
payment options are available; contact the Business Office at 740-245-7226 or firstname.lastname@example.org for more information.
Please consult the current “Tuition and Fees” listing on the Business Office website at:
http://www.rio.edu/business-office for fee schedule.
- Commencement Ceremony Participation.
Participation is a graduation requirement. If absence is unavoidable, permission must be requested in writing to the
Registrar, Olivia Bevan via mail: Attn: Olivia Bevan, University of Rio Grande, Registrar’s Office, P O Box 500, Rio Grande, OH
45674 or via e-mail: email@example.com
- Participation as a “summer” graduate (walking prior to completion of requirements).
In order to “walk” in the ceremony but complete academic work during the summer, all coursework must be completed by
the end of the second summer session with the ending date as published in the Rio calendar. Final honors will appear on
the transcript after the posting of summer grades.
In addition, there must be no more than 12 semester hours to complete. MARK THE FORM SUMMER.
- GRANDE FINALE & CAREER FAIR
Grande Finale, which is held in March, is the final opportunity to confirm the accuracy of commencement information;
receive financial aid exit counseling; confirm account status; and speak with an alumni representative. For information
regarding Grande Finale, please contact Sherri Jarrell at firstname.lastname@example.org or 740-245-7368.
The Career Fair is also held during Spring Semester. For additional information regarding the Career Fair, contact Susan Haft
- Seeking employment? Make an appointment with the New Student Advising Office, Testing & Career Services.
The New Student Advising, Testing & Career Services Office offers services such as resume assistance, mock interviews, and
registration on College Central Network, Rio’s online job board. The office also hosts the annual Rio Career Fair, and the
Teacher Recruitment Consortium both of which are held in the spring. Please stop by Rhodes Center, Room 115.
- Caps and gowns will be available for pick up the week of commencement, as well as prior to the ceremony in the Rio
Bookstore. Caps and gowns not claimed within two weeks following the ceremony will be forfeited.
Diplomas are not distributed during the ceremony. A notice will be inside the folder with information regarding
Complete a graduation application:
Please click on the appropriate link to do so. This must be delivered to the Office of the Registrar either in person, by mail, or fax to 740-245-7445 as soon as possible. The application deadlines are: May 31 for Fall & October 31 for Spring & Summer.
Have you paid the necessary graduation fee?
If not, please make arrangements to make your payment in the Business Office in Florence Evans Hall regarding payment options.
Congratulations on this wonderful life achievement!
Frequently Asked Questions
How do I request my transcript?
Credentials Inc. is utilized to process “Official” transcript requests. The request process can be started by clicking on the TranscriptsPlus logo in the Transcript Request section of this webpage.
When can I graduate?
Students can graduate at the end of any academic term in which their degree requirements are completed. Commencement is held on the first Saturday after the end of the spring semester.
this is where we are
The Office of the Registrar, located in Florence Evans Hall, is a part of the new Reardon One-Stop Service Center. The R.O.S.S. Center is designed to provide convenient, easily accessible services to students in one location on campus. Parking is available next to the building and the building is completely handicap accessible.
Business hours: 8-5 Monday – Friday
Primary Contact: email@example.com