Faculty will report non-attendance on the tenth calendar day of the academic term. A student who has never attended “all of their registered courses” will result in being Administratively Withdrawn from the institution.
For purposes of federal, Title IV, student financial assistance, the U.S. Department of Education requires institutions to be able to demonstrate that federal aid recipients established eligibility for federal aid by participating in academic related activities for all enrolled course work.
Academically related activities include, but are not limited to:
- physically attending a class where there is an opportunity for direct interaction between the instructor and students;
- submitting an academic assignment;
- taking an exam, an interactive tutorial or computer-assisted instruction;
- attending a study group that is assigned by the school;
- participating in an online discussion about academic matters, and
- initiating contact with a faculty member to ask a question about the academic subject studied in the course.
Academically related activities do NOT include activities where a student may be present, but not academically engaged, such as
- living in institutional housing;
- participating in the school’s meal plan;
- logging into an online class without active participation, or
- participating in academic counseling or advisement.
Participation in academic counseling and advising are no longer considered to be academic attendance or attendance at an academically related activity.
In a distance education context, documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate academic attendance by a student. A school must demonstrate that a student participated in class or was otherwise engaged in an academically related activity, such as by contributing to an online discussion or initiating contact with a faculty member to ask a course-related question.
Examples of acceptable evidence of academic attendance an attendance at an academically related activity in a distance education program include:
- student submission of an academic assignment,
- student submission of an exam,
- documented student participation in an interactive tutorial or computer-assisted instruction,
- a posting by the student showing the student’s participation in an online study group that is assigned by the institution,
- a posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters, and
- an e-mail from the student or other documentation show that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course.
If a student failed to attend a course, but attended one or more of their other courses, the student will be assigned a grade of NW for the course, and charges will remain. The student has the option of completing the course “providing they have instructor approval,” however, financial aid WILL NOT cover the charges for that course. Faculty will report any student who has stopped attending by entering a FINAL grade of NF.