Informal Academic Grievance Procedure

STUDENT NON-ACADEMIC GRIEVANCE POLICY

DEFINITION

A grievance shall be a charge by a student that he/she has been adversely affected by a misapplication, misinterpretation, or non-enforcement of a University or Community College policy by a University or Community College official. This procedure will be used to secure an equitable solution to any misunderstanding, difference of opinion, concern, or problem, or to obtain an interpretation of policy.

 

LEVEL I (Student Judiciary or Residence Hall Judiciary)

HEARING

The student shall request a meeting with the appropriate University or Community College official. The meeting must be held within five (5) working days and will serve as an opportunity for the student to express concerns and present relevant facts.

 

DECISION

Every effort shall be made to resolve the grievance at the time of the meeting. However, if an interpretation of University or Community College policy is necessary or other individuals are involved, it may be necessary for the University or Community College official to research the facts and present the decision within five (5) working days.

 

LEVEL II (Dean of Students)

APPEAL

In the event that the student wishes to appeal the decision made at Level I, the student must, within fifteen (15) working days after receiving the Level I decision, present to the Dean of Students the following statements in writing:

A.      A clear statement of the grievance, with reference to the University or Community College policies, which have been misapplied, misinterpreted, or non-enforced, when applicable.

B.      The facts that support the student’s position. All facts or information, which is to be considered, must be applicable.

C.      The resolution desired (what could the University or Community College do that would resolve the grievance to the student’s satisfaction?)

 

DECISION

The Dean of Students and the Dean of the School or the Provost of the University will consult with his/her divisional supervisor or other persons involved and formulate a response to the grievance. The response shall be returned to the student with a copy to the President within five (5) working days.

 

LEVEL III (University Hearing Board)

APPEAL

If the grievance is denied at Level II, the student may appeal the decision within five (5) working days after receiving the Level II denial.

 

Procedure

1.       The Level III appeal shall be in writing to the Dean of Students with a copy to the President.

2.       The Dean of Students shall, within five (5) working days after receipt of the appeal, schedule a meeting of the University Hearing Board, which will, if practical, be held within ten (10) working days. The University Hearing Board shall review all documents related to the grievance and the history of related grievances and policies.

3.       The University Hearing Board and the Dean of Students shall formulate a recommendation to the President in cases of suspension and expulsion.

4.       The President shall render a written decision via the Dean of Students within five (5) working days of the receipt of the recommendation. Copies of the President’s decision will go to the griever, the Student Development Committee, and the division where the grievance arose.

5.       If the student fails to meet the time requirements as set forth herein, the grievance shall be considered waived unless the Dean of Students shall find just cause for the delay and reinstate the grievance. Nothing in this section shall prevent the student from filing a new grievance if the condition, which gave rise to the initial grievance, reoccurs.

6.       If a University official fails to meet the time requirements for a response as set forth herein; the student may proceed immediately to the next Level of the Grievance Procedure.