Publications Policy


The University of Rio Grande and Rio Grande Community College
Creation Date: October 27, 2011

Policy Overview

To ensure that all publications representing The University of Rio Grande and Rio Grande Community College convey a consistent and accurate message and image, externally disseminated publications must be designed and approved by the publications office. If a publications need is identified, responsible parties should contact the publications office as soon as possible.

Publications contact information

Jean Ann Vance
Director of Publications
740.245.7073 voice
740.245.7072 fax

Publications to be reviewed

  • Newsletters and magazines, especially those for external distribution to alumni, prospective students and general audiences
  • Academic bulletins and departmental brochures
  • Recruitment materials for students and faculty
  • Conference brochures and programs
  • Covers, folders and invitations for special events
  • Posters

Deadline for publications

Please allow five to ten working days for publication design.


  • The Rio Grande logo should always be prominently displayed on the cover of any printed piece. The name of the academic unit can be the same size or smaller, but never larger than the logo.
  • In athletic publications, the RedStorm logo can be used prominently as long as the Rio Grande logo is included on the back cover (or in another secondary location).
  • The formal name of the institution is “The University of Rio Grande and Rio Grande Community College.”
  • First mention of the institution name (including logo) should be “The University of Rio Grande and Rio Grande Community College.” Rio Grande is acceptable as a second mention.
  • Do not use the designation Rio Grande University.
  • The publications office must approve special logos for colleges, departments and related programs and projects.
  • Special logos should not be used on university letterhead. When used on other publications, special logos should be secondary to the Rio Grande logo.
  • The University Shield is primarily used for official purposes, as in the publications of the institution, its certificates, diplomas and legal documents and printed materials in conjunction with official functions of the university.

Most publications should include an overview paragraph about Rio Grande. In some cases, the mission statement is appropriate. The following paragraph is appropriate for most publications:

About Rio Grande

Rio Grande is comprised of The University of Rio Grande and Rio Grande Community College. It is the only combined community college and private university in the country, located on a retreat-like setting in Rio Grande, Ohio. Operating as an institution of higher learning for more than 130 years, Rio Grande offers more than 60 programs of study providing associates, bachelor’s and master’s degrees, affordable tuition, direct access to an accomplished faculty, and a safe, empowering environment allowing students and professors to create individualized college experiences that lead to successful futures. For more information on the wide range of academic programs offered on Rio Grande’s scenic campus, call 1-800-282-7201 or log onto

Other Considerations

  • A Rio Grande brand book that contains detailed color and font specifications is available.
  • Copy should convey information accurately, concisely, clearly and in a style that invites readership and avoids jargon.
  • Neatness and quality of typography and photography are important.
  • Low-quality computer typesetting and instant photographs are generally unacceptable.
  • The official colors of the university are red and black. The specification for the red ink is PMS (Pantone) 1807.
  • The purpose of the publication and audiences for whom it is intended should be clear.
  • All publications are expected to use accurate, standardized information on enrollment, research funding, number of faculty, number of buildings, acreage, finances, etc.
  • The publication should leave readers with a positive impact and the impression that warm and friendly people stand ready to serve their needs at Rio Grande.
  • The publication should include instructions about how readers can obtain additional information.
  • The website address,, should be included on all printed materials.

The Equal Opportunity Statement should appear on all university publications. The policy is as follows:

The University of Rio Grande and Rio Grande Community College does not discriminate based on race, creed, color, gender, religion, age, disability or national origin. The University of Rio Grande and Rio Grande Community College believes in equal opportunity practices that conform to both the spirit and the letter of all laws against discrimination. The University of Rio Grande and Rio Grande Community College prohibits discrimination against any qualified person with a disability.